Business Support Assistant

Part-Time Business Support Assistant C – 3 Month Contract

Summary

Key Responsibilities

• Serve as the initial point of contact for both internal and external inquiries.
  
• Professionally manage phone calls, emails, visitors, and customer inquiries.
  
• Keep precise electronic and manual records.
  
• Input, retrieve, and present data for reports and operational needs.
  
• Create and manage spreadsheets, databases, and administrative systems.
  
• Provide reception coverage as needed.
  
• Assist managers and colleagues with various administrative tasks.
  
• Efficiently distribute information and correspondence.
  
• Oversee filing systems, archiving, and document storage and retrieval.
  
• Handle incoming and outgoing mail.
  
• Prepare documents, reports, letters, forms, and presentations.
  
• Manage office supplies and stationery.
  
• Perform financial administration tasks, including:
  • Invoice coding
    
  • Purchase orders
    
  • Procurement administration
    
  • Payment processing
    
• Organize meetings and appointments.
  
• Arrange travel, accommodation, venues, and refreshments.
  
• Accurately record and distribute meeting minutes.
  
• Maintain confidential employee and departmental records.
  
• Ensure adherence to corporate policies, procedures, and data protection standards.
  

Essential

• Prior experience in administrative or business support roles.
  
• Strong customer service and communication skills.
  
• Excellent organizational and time-management skills.
  
• Experience in maintaining accurate records and databases.
  
• Proficiency in IT, including:
  • Microsoft Word
    
  • Excel
    
  • Outlook
    
  • PowerPoint
    
• Experience with spreadsheets and data entry.
  
• Ability to prioritize tasks and meet deadlines.
  
• Experience in organizing meetings and supporting minute-taking.
  
• Understanding of confidentiality and data protection principles.
  
• Capability to work independently and collaboratively.
  

Desirable

• Experience in a Local Authority or public sector setting.
  
• Experience in financial administration tasks.
  
• Experience in providing reception services.
  
• Familiarity with electronic record management systems.
  

What's on Offer?

• £17.15 per hour (Umbrella)
  
• 3 Month Contract
  
• Part-Time – 22.5 Hours Per Week
  
• Preferred Working Days: Monday, Tuesday, and Thursday
  
• Location: Wrexham
  
• Bi-weekly Pay
  
• Diverse administrative role within a supportive team environment.
  
• Opportunity to gain experience in Local Government services.